Knowledge Base

Protect Technical Training Manuals from Unauthorized Copying and Sharing

Each year, a lot of data is churned out digitally. And, nowadays, a lot of data based on technical training modules produced by corporates, educational institutes, medical professionals, and so on are made available on the Internet.

In the due course of the evolution of data, the need to protect such sensitive information has become even more important by the training course providers. This is because they need to protect their financially viable, digitally based training documents from piracy – being illegally distributed without authorization or payment.

Yet, a huge challenge faced by professional trainers is segregating the important training content from the not so important ones. In doing so, they can figure what precautions are needed to protect against unauthorized use of the important information.

Digital Rights Management (DRM)

Digital Rights Management (DRM) solutions can be applied to such training manuals. The most popular feature of DRM is the ability to prevent users sharing content with others.  It does this by encrypting the content and only decrypting it on authorized devices.  Another useful feature, screen grabbing protection, ensures that no screenshots of the content can be made using Windows print screen and third party screen grabbers.

Document security

Depending on the importance of the course material, the publisher can even grant dissimilar access rights to different levels of the course material so that users can only view content they have paid for even if they have access to additional material for download or on a CD or USB device.

DRM also provides a watermarking option to show what user has viewed and printed information and when.  This watermark can be in the form of a date and time stamp or can provide the user’s credentials. This aids in discouraging printed copies being distributed to unwanted recipients.

From time to time, it may happen that training course content is only created for a specified or limited audience in a specific location (say a training room). This means that the content should not be viewed by anyone else from any part of the world. In such cases, the course material can be set and locked to specific locations, such as a specific office or a country. This will result in protection against any form of copyright infringement of the data.

Enforcing a restriction on the number of views, the number of times the content can be printed, the document retention periods and policies, and the document expiry periods are some alternate features of DRM to keep a tighter noose on securing technical training documentation.

Securing document distribution is also possible by avoiding the uploading of unprotected files to servers to which you have no access or control.  With the use of cryptography, copy protection is assured since it is only possible to use a copied file if a user has a decryption key for that particular file.

Looking at the different scenarios given above and their solutions, a DRM system can help provide a high level of security to trainers’ crucial technical manuals and documents.  DRM ensures that they are heavily protected from huge copyright and profit violations.  So, using the various protection solutions discussed here, you can be comfortably assured that copying and sharing of your documents will be a thing of the past.

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